Top 5 Competency Management Software Platforms for 2025

High-stakes industries like construction, manufacturing, or infrastructure know that managing worker competency is mission-critical. It keeps your people safe, your business running smoothly, and regulators happy.
However, try googling 'competency management systems', and you'll find no shortage of options out there. Getting started can feel like a mammoth task. And that’s why we’ve done all the hard work for you. Here’s our take on the top 5 competency management software platforms in 2025. ​

1. CheckSafe

OK, we may be biased, but CheckSafe’s intuitive software is built specifically for Kiwi businesses operating in high-risk environments. 
Whether you're managing a crew on a construction site or several teams across multiple manufacturing sites, CheckSafe helps you stay on top of worker certifications, verifications of competence, licences, and safety checks, all in real-time.

CheckSafe Key features:

• Tailored competency management: Easily set up and track the skills and training your team needs to stay safe and compliant.
  
• Real-time compliance alerts: Get automatic reminders when licences or certs are due. No more last-minute panics.
  
• Built-in health and safety tools: Manage workplace health and safety, including hazards, risks, and incidents, all in one platform. No extra systems needed.
  
• Contractor oversight made easy: Keep all your contractor info updated so everyone on site meets your standards.
  

Simple, scalable dashboard: Whether you're running one site or several, with CheckSafe, you can stay on top of everything from any device.

2. Sitepass

Sitepass is another excellent option for organisations that want to manage contractors, employees, and onboarding processes from a single system. However, Sitepass may be too much for smaller, on-the-ground teams.

Sitepass Key features:

• Easy onboarding and training: Set up custom workflows and online inductions to get your team site-ready before they even arrive.
  
• Smart document tracking: Upload, verify, and stay on top of licences, insurance, and training with automated expiry alerts.
  
• Live site visibility: Know exactly who’s on-site with real-time check-ins and access control that keeps things safe and secure.

3. MyPass

​This worker-focused system helps companies verify qualifications and manage compliance across multiple projects. However, it can be overly complex for smaller businesses without dedicated compliance or IT support.

MyPass Key features:

• Digital skills passport: Workers can easily manage and share their licences and certs from one secure, cloud-based profile.
  
• Real-time competency tracking: Instantly see who’s qualified for what with live dashboards and custom role matrices.
  
• Easy integrations: Seamless integration with existing systems, cutting down admin and data double-handling.

4. Avetta

Avetta is a top choice for companies needing to ensure their vendors and contractors are compliant before they even step on site. For smaller companies with limited admin resources, Avetta’s onboarding can be time consuming and costly. ​

Avetta Key Features:

• Smart analytics: Use real-time dashboards to track performance and make faster, data-driven decisions.
  
• Easy system integration: Plug Avetta into your existing tools without the tech headaches.
  
• Global supplier network: The massive pool of pre-vetted suppliers and contractors makes finding the right fit easy.

5. Beakon

Beakon is a flexible platform, covering everything from incident reporting to contractor management. Beakon’s wide range of features can feel overwhelming, especially if you only want core competency management.  ​

Beakon Key features:

• Pick-and-mix modules: With 50+ modules, you can build the perfect system for your safety and compliance needs.
  
• Innovative reporting tools: Set up custom dashboards and auto-send reports in just a few clicks, perfect for staying audit-ready.
  
• Mobile and offline friendly: Manage tasks from your phone, even when you’re out of range, ideal for on-site teams.

The Best Competence Management Tool

So, which is the best competency management tool? The best system is the one that fits your business, team, and safety goals. Why not start your search with CheckSafe? Book a free demo and see it in action today.