Trends and Innovation in Competency Management Software 2025

Last year was super busy in the competency management space, and this year looks set to be even busier. Tech advances, shifting market demands, changing job roles and in-demand skills make keeping up with the latest trends challenging. We’re here to help. We’ve pulled together all the innovations you need to know about. 
Here are the top five competency management software trends to watch in 202

1. Mobile-first accessibility

OK, this may not be an entirely new trend, but as the workforce becomes ever more mobile, it's now mission-critical. 
This year, competency management software needs to be not just mobile friendly; it must be mobile optimised. On-the-go business managers and supervisors should be able to access training records, update certifications and complete verifications of competence anywhere and anytime.

2. Real-time monitoring and reporting

Real-time data capabilities are indispensable as agile companies look to pivot and take advantage of new opportunities. 
And in the face of ever-more stringent health and safety regulations, ensuring compliance is vital. 
Competency management software will provide even more real-time dashboards and reporting features this year. With instant access to the latest information on workforce skills, managers can get actionable insights right when they need them.

3. Personalised, customisable solutions

In 2025, personalisation and customisation are the name of the game. Thanks to social media, Netflix, and a host of other platforms, we’ve all become used to customisation and setting our own preferences. 
Competency management software needs to do likewise. Organisations want to be able to tailor their competency frameworks, assessments, skills matrix, and compliance checks to align perfectly with their unique requirements. ​

4. Integration with HR and compliance systems

Seamless integration with other business systems is a growing trend in 2025. Nowadays, competency management software needs to be compatible with HR, payroll and compliance systems so that data can be shared across multiple platforms. This ensures all the necessary information for effective workforce management is available under one virtual roof. ​

5. AI-powered insights

AI already impacts our daily lives, and competency management software is no exception. 
With its ability to analyse vast amounts of data, there’s no doubt AI is set to be a game-changer. Potentially, it will help managers predict future competency needs and target training programmes more efficiently. 
In 2025, we expect to see some major AI-driven innovations in competency management, so watch this space.

CheckSafe: NZ’s competency management software

At CheckSafe, we are committed to staying ahead of the latest trends, so you don’t have to. Developed and owned by Kiwis just like you, we understand what’s needed to ensure a competent, highly skilled and safe workforce right here in New Zealand. 
Sign up for a free demo and explore how CheckSafe can transform competency management in your business. ​